Currently accepting new projects
AI & n8n Automation · DACH & Remote

Your business,
on autopilot.

I build n8n workflows and AI pipelines that eliminate the manual work costing your team hours every week — so you ship faster, scale smarter, and focus on what actually moves the needle.

↳ 30 min · No commitment · Response within 24h

n8n.cloud / email-intelligence-pipeline
Gmail Trigger
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Filter
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Claude AI
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Send Draft
n8n Workflow Screenshot
1200×675px recommended
0
emails automated / month
0
n8n workflows deployed
0
sponsors managed via automation
0
average cost reduction

↑ Real numbers from live client automations

What I Build

Services

From a single time-saving workflow to a full AI-powered operations stack — built around your tools, your team, your goals.

Workflow Automation

Turn any multi-step process into a self-running workflow — triggered by events, not by you clicking buttons across five tabs.

🤖
AI Integration

Add real intelligence to your stack. Claude or GPT-4 reads, classifies, drafts, and decides — embedded directly in your existing tools.

📧
Email Automation

Stop triaging manually. AI reads intent, categorizes, drafts replies, and flags only what genuinely needs a human — everything else is handled.

📊
Data Pipelines

Move, clean, transform, and report data automatically across your tools. From CRM to spreadsheet to dashboard — without touching it.

🔗
API Integration

Connect your tools properly. Webhooks, REST APIs, custom connectors — if it has an API (or a screen), it belongs in your workflow.

🔍
Process Audit

Not sure where to start? I map your operations, identify the highest-ROI automation targets, and hand you a prioritized plan with realistic effort estimates.

▶ LIVE DEMO
💬
AI Chatbot Integration

Custom AI assistants for your website — lead capture, FAQ, scheduling. Try the one on this page →

How We Work

From idea to live automation — in days, not months.

A clear, repeatable process that keeps you in control and eliminates surprises. Here's exactly what working together looks like.

01
Discovery

A free 30-minute call to understand your operations, your stack, and where automation will have the biggest impact on your business.

Free · 30 min
02
Mapping

I design the full workflow architecture — data flows, decision logic, edge cases — and share it for your approval before a single line is built.

1–2 days
03
Build

I build and test the workflow in n8n with AI components, wired to your real tools in a staging environment. You see progress updates throughout.

3–10 days
04
Deploy

The workflow goes live. You receive complete documentation, a handoff call, and a runbook so your team understands exactly what runs and why.

1 day
05
Support

30 days of included bug fixes and adjustments, no questions asked. After that, optional retainer for monitoring, iteration, and scaling your automations.

30 days included
Case Studies

Real automations. Real results.

Each project below is a live workflow running in production. Click any card for full details.

n8n · Gmail · Claude AI
–3.5h saved per day
Email Intelligence Pipeline

AI triage that reads, categorizes and drafts replies for a marketing agency inbox. 450+ emails processed monthly, fully hands-off.

n8n · Airtable · OpenAI
faster lead response
Lead Qualification Engine

Multi-source pipeline qualifying inbound leads from forms, social DMs, and email — with AI scoring, enrichment, and Slack alerts.

n8n · Telegram · Airtable
17 sponsors managed
Sponsor Management System

Full lifecycle automation for a creator: prospecting, outreach sequences, contract tracking, and payment alerts — zero manual overhead.

Python · n8n · GCP
40% cloud bill cut
Cloud Cost Optimizer

Automated infrastructure audit that monitors GCP spend, applies cleanup rules, and delivers weekly cost reports — fully unattended.

n8n · Claude AI · Drive
10× content output
Content Repurposing Engine

Transforms podcast episodes into LinkedIn posts, newsletters, and short clips via AI — 3 hours of manual work reduced to 5 minutes.

Under the Hood

Built in n8n. Wired to your stack.

Every workflow is visually built, documented, and tested before it touches production. You see exactly what runs.

n8n Workflow Editor — Email Intelligence Pipeline

Live example: 5-node email triage workflow. Lines animate to show real-time data flow direction.

🔗WEBHOOK
Gmail Trigger
FILTER
Spam Check
CLAUDE AI
Categorize & Draft
📧GMAIL
Send Draft
🗄️AIRTABLE
Log to CRM
📸
Full Workflow Screenshot
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Tech Stack

Tools I work with

I pick the right tool for the job. If you already use any of these, your workflow integrates natively — no migration needed.

🔄 n8n
🐍 Python
Claude AI
OpenAI
📅 Google Workspace
✈️ Telegram
🐧 Linux
⚙️ Make.com
🗄️ Airtable
☁️ GCP / AWS
💬 Slack
🔔 Webhooks
What Clients Say
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AB
[Client Name]
[Role · Company]
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[Client testimonial — replace with a real quote highlighting time saved, cost reduction, or team impact.]

CD
[Client Name]
[Role · Company]
FAQ

Common questions, honest answers.

Simple automations (email triage, basic integrations) take 3–5 business days. Complex multi-step pipelines with AI decision-making typically take 7–12 days. I'll give you a precise timeline after our discovery call — I don't start building without a clear scope.

Single automations start at €500. More complex workflows with AI integration are typically €1,000–€3,000 depending on scope. I always provide a fixed-price quote upfront — no hourly billing, no scope creep surprises. Process audits are available as a standalone deliverable.

Not at all. You describe the problem in plain language, I handle everything technical. You'll receive documentation written for non-technical readers — so you understand exactly what's running in your name, without needing to touch code.

In almost every case, yes. n8n connects to 400+ apps natively — Gmail, Slack, HubSpot, Notion, Airtable, Shopify, and many more. For tools without a native integration, I use their REST API or webhooks. No rip-and-replace required.

Every project includes 30 days of free bug fixes — no questions asked. You also receive a full runbook so any developer can understand and maintain the workflow. After 30 days, I offer optional retainer packages for ongoing monitoring and updates.

Yes — I work fully remote with clients across Europe and beyond. Communication happens via email and Telegram or Slack, in English or German. Time zone differences of up to ±4 hours work without issues.

Ready to automate your first workflow?

Let's find out what's costing you the most time — in 30 minutes, for free. No commitment, no sales pitch, just a conversation.

↳ Response guaranteed within 24 hours · Projects starting from €500

Get in Touch

Let's build something.

Have a process eating your time? A tool that doesn't talk to another? Tell me about it.

Got questions? Ask my AI assistant anything about services, process, or pricing.
AI Assistant
🤖
Hi! I'm Rouven's AI

Ask me anything about automation, pricing, or how I can help your business. Leave your email to receive a copy of this chat.

📸
n8n Workflow Screenshot
1200×675px recommended
n8n · Gmail · Claude AI

Email Intelligence Pipeline

A marketing agency was spending 4 hours daily triaging 450+ monthly emails. I built an automated system that reads every incoming message, classifies intent and urgency with Claude AI, drafts a contextually appropriate reply using the agency's voice, and logs everything to their CRM — all within seconds of arrival.

Key Features

  • AI classification into 8 intent categories (inquiry, complaint, partner, spam, etc.)
  • Claude AI drafts contextual replies using agency tone of voice
  • Priority Slack alerts for urgent or high-value messages
  • Daily digest with response rate analytics and category breakdown
Result: 4 hours/day → 20 minutes/day. Zero missed messages. Paid back in the first week.
📸
n8n Workflow Screenshot
1200×675px recommended
n8n · Airtable · OpenAI

Lead Qualification Engine

A B2B SaaS company had inbound leads scattered across website forms, LinkedIn DMs, and email — no central view, slow follow-up. I built a pipeline that aggregates all channels, enriches each lead with company data, AI-scores qualification (0–100), and instantly alerts sales for high-priority leads.

Key Features

  • Aggregates leads from 3+ sources into one unified Airtable CRM view
  • Automatic company data enrichment (size, industry, tech stack)
  • AI qualification score 0–100 with reasoning summary
  • Instant Slack alert for leads scoring above threshold
Result: 48h response time → 4h. Sales team focuses only on qualified opportunities.
📸
n8n Workflow Screenshot
1200×675px recommended
n8n · Telegram · Airtable

Sponsor Management System

A YouTube creator managing 17 active sponsors needed structure. I built an end-to-end system handling prospecting, personalized outreach sequences, contract status tracking, and automated payment reminders — all visible in one Airtable dashboard, with Telegram notifications.

Key Features

  • Automated prospecting from curated brand databases
  • 3-touch personalized outreach sequence (email + Telegram)
  • Contract status tracking with deadline alerts to Telegram
  • Automated payment reminders with escalation logic
Result: 6+ hours/week saved. 17 sponsors managed with zero manual overhead.
📸
n8n Workflow Screenshot
1200×675px recommended
Python · n8n · GCP

Cloud Cost Optimizer

A startup was spending 40% more than necessary on GCP. I built an automated monitoring and remediation system: it continuously audits resource usage, identifies idle or oversized instances, applies configurable cleanup rules, and delivers weekly cost reports — no manual checks needed.

Key Features

  • Continuous GCP cost monitoring via Billing API
  • Automated cleanup rules for idle VMs and unused storage
  • Rightsizing recommendations with projected monthly savings
  • Weekly cost report via Slack and email with trend charts
Result: 40% reduction in monthly cloud bill. Fully automated, zero manual intervention.
📸
n8n Workflow Screenshot
1200×675px recommended
n8n · Claude AI · Google Drive

Content Repurposing Engine

A content creator spent 3 hours each week manually repurposing podcast episodes. I automated the full pipeline: Whisper transcribes, Claude AI summarizes and extracts key quotes, then adapts the content to LinkedIn format, newsletter format, and Twitter/X threads — scheduled via Buffer.

Key Features

  • Auto-transcription via OpenAI Whisper API
  • AI summarization with key quote and insight extraction
  • Platform-adapted output: LinkedIn post, newsletter, Twitter/X thread
  • Scheduled publishing via Buffer API
Result: 3 hours/week → 5 minutes. 10× content output from the same creative effort.